40 Passenger Coach Bus

Why the 40 Passenger Coach Bus Stands Out

The 40 Passenger Coach Bus isn't just another coach bus — it's a purpose-built experience for groups of 38-40 passengers who refuse to settle for ordinary transportation. Every detail, from the ergonomic reclining seats to the overhead reading lights and USB power outlets, has been selected to elevate your ride from point A to point B into a genuine highlight of your event.

In a city as sprawling as Dallas-Fort Worth — where venues, restaurants, and attractions can be 30–60 minutes apart — your transportation matters. The 40 Passenger Coach Bus transforms dead travel time into an active part of your celebration, keeping your group together, comfortable, and in the right mood whether you're heading to a corporate retreat in Grapevine or a convention at the Kay Bailey Hutchison Center.

Complete Feature Breakdown

Here's everything you get when you book the 40 Passenger Coach Bus:

• Plush reclining seats with headrests — Premium upholstery designed for comfort during multi-hour events.
• Overhead luggage racks — Stay comfortable year-round, even in Texas summer heat or winter cold snaps.
• PA system with microphone — Make announcements, lead toasts, or run presentations during corporate events.
• Dual-zone climate control — Stay comfortable year-round, even in Texas summer heat or winter cold snaps.
• On-board restroom — No need for rest stops on long trips — convenience built right into the vehicle.
• Large luggage compartment — Ample space for bags, equipment, or event supplies.
• WiFi (select models) — Stay connected on long trips for work, streaming, or social media.
• Power outlets — Keep devices charged for photos, videos, and music streaming all night.
• Professional CDL driver — Licensed, insured, background-checked, and dressed professionally for your event.

All of this is included in your rental. No hidden fees, no surprise charges. We also include complimentary bottled water, ice, and cups for every trip. Your professional, background-checked chauffeur handles all driving, navigation, and door service so your group can focus entirely on enjoying the experience.

Perfect Events for This Vehicle

The 40 Passenger Coach Bus is one of the most versatile coach buses in our Dallas fleet. Here are the events where this vehicle truly shines:

• Birthday Parties — Celebrate with 38-40 of your closest friends while cruising through Dallas. The ride becomes part of the party.
• Wedding Transportation — Shuttle your bridal party or guests between venues in style. We handle the logistics so you focus on the big day.
• Corporate Events & Retreats — Professional, comfortable group transportation for conferences, team outings, and client events.
• Church & Religious Events — Safe, reliable shuttles for congregations, retreats, and multi-church events.
• School Field Trips — Safe, supervised transportation with professional CDL drivers for student groups.
• Airport Shuttles — Efficient group transfers to and from DFW International or Love Field airports.

Not sure if the 40 Passenger Coach Bus is right for your event? Contact our team and we'll help you find the perfect match based on your group size, route, and vibe.

Dallas Routes and Itineraries

Our professional chauffeurs know every corner of the DFW Metroplex. Here are some of the most popular routes for the 40 Passenger Coach Bus:

• Convention Center Shuttle: Hotel-to-venue shuttles for Dallas Convention Center, Gaylord Texan, or AT&T Stadium events.
• Dallas to Austin: Comfortable 3-hour ride with restroom, WiFi, and power outlets. Popular for corporate retreats and wedding weekends.
• Dallas to Houston: A 4-hour ride with all amenities. Great for large groups heading to concerts, sports games, or business events.
• Multi-Campus Corporate Shuttle: Daily or weekly employee shuttles between office campuses across the DFW Metroplex.
• Wedding Guest Shuttle: Multiple round-trips between hotels and ceremony/reception venues. Eliminates parking headaches for your guests.

We handle all routing, parking, and logistics. Just tell us your stops and preferred timing, and we'll build a custom itinerary. Need help planning? Our free planning tools can help you estimate costs, plan timelines, and find the right vehicle for your route.

Pricing and What to Expect

Every 40 Passenger Coach Bus rental includes a professional chauffeur, fuel, insurance, and all on-board amenities — there are no hidden fees. Pricing depends on three factors:

1. Duration: Most groups book 4–6 hours. Our minimum rental is typically 3 hours, with discounts available for 8+ hour bookings.
2. Date and time: Weekend evenings (Friday and Saturday after 5 PM) are peak times. Weekday and daytime rentals often come at reduced rates.
3. Route complexity: Simple point-to-point trips cost less than multi-stop bar crawls or all-day event packages.

For a quick estimate, try our Trip Cost Estimator. For an exact quote tailored to your event, call (214) 945-0983 or fill out our free quote form. We typically respond within 1 hour during business hours.

Payment: We accept all major credit cards, debit cards, Venmo, Zelle, and cash. A deposit secures your reservation, with the balance due on the day of your event.

How to Book the 40 Passenger Coach Bus

Reserving the 40 Passenger Coach Bus takes less than 5 minutes:

1. Request a quote — Call (214) 945-0983 or submit our online form with your event date, group size, and desired pickup/drop-off locations.
2. Review your custom quote — Our team will verify availability and send you a personalized quote, usually within 1 hour.
3. Secure your date — A deposit locks in your reservation. Peak dates (prom season, holidays, football weekends) sell out fast, so booking early is recommended.
4. Enjoy your ride — On event day, your chauffeur arrives 15 minutes early at your pickup location, vehicle deep-cleaned and stocked with ice, water, and everything you need.

Need to make changes after booking? No problem. Date changes, route adjustments, and time extensions can be accommodated up to 48 hours before your event at no extra charge.

Frequently Asked Questions About the 40 Passenger Coach Bus

Here are answers to the questions we get most often about this vehicle:

Can we bring our own drinks?
Coach buses are BYOB-friendly on select routes. Ask our team about your specific event.

What if our group is slightly larger or smaller than 38-40?
We have coach buses ranging from 35 to 56 passengers. If your group is close to the 40 Passenger Coach Bus's capacity, we may recommend sizing up for comfort. Browse our full fleet to compare options.

Are gratuities included?
Gratuity for your chauffeur is not included in the base price. Most groups tip 15–20%, but it's entirely at your discretion. Our Tip Calculator tool can help you figure out a fair amount.

How far can the 40 Passenger Coach Bus travel?
We serve the entire DFW Metroplex and beyond. Popular long-distance trips include Dallas to Austin (3 hours), Dallas to Houston (4 hours), and Dallas to San Antonio (4.5 hours). See all cities we serve.

What about cancellations?
Cancellations made 7+ days before your event receive a full refund. Cancellations within 3–7 days receive a 50% refund. Within 72 hours, deposits are non-refundable but can be applied to a future booking.